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  4. Existing Firms – Submission of the Renewal Proposal Forms
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Existing Firms – Submission of the Renewal Proposal Forms

The benefits of Online Submission:

  • Hassle free – no queues or traffic;
  • Do it at your own time and convenience;
  • Invoice generated immediately upon completion of Proposal Form - not available to firms who have notified a claim or circumstance in the past 5 years.

How do I access the Online System?

Sometime in July, Aon will email Firms requesting them to provide the name, and email address of an authorised person. 

Aon will then email the new User ID and Password to the email address provided. 

NOTE: The User ID and Password for the last renewal cannot be used for the coming Renewal.

If you do not receive your new User ID and Password by the 2nd week of August, please contact Aon at:

03-2773 7059 – Dedicated MyBar Department line

You can also email Aon at malaysianbar@aon.com.
 

When does the PII renewal start?

Generally, renewal of the PII begins in August or September of a particular year.

You will receive an email from Aon by the first or second week of August, inviting you to submit your Proposal Form online.

If you do not receive the email notification for online renewal, please contact Aon.

How do I renew my PII?

You can renew your Insurance online or manually. 
 
Online Manual
  1.  Log in via Praktis with your Access Code.
  1. Download a copy of the Proposal Form by clicking here.
  1. View your Proposal Form pre-filled with last year's data and make changes, if any.
  1. Complete the Proposal Form.
  1. Click “Confirm and Get Mandatory Invoice” after ticking the "Authorise" and "Declaration" boxes.
  1. Sign the Declaration.
  1. Click Generate Invoice to make payment.
NOTE: If you have reported a notification, you will only receive your invoice after Aon has verified the information.
  1. Submit the Proposal Form to Aon by email to malaysianbar@aon.com
  1. Make payment to Aon by Cheque or Online Banking to the Bank Account stated in the Invoice (Note: cash payment is no longer accepted.  Forward payment transaction to Aon for their records.
  1. Aon processes Proposal Form within 2 working days.
The same applies for walk-in submissions of Proposal Forms.  However, you have the option to use the laptops provided on-site at Aon to submit your Proposal Form online and obtain your invoice instantly.  *Refer to Online Submission.
  1.  Policy Schedule delivered by email after payment is received by Aon.
Download the Policy Documents from Praktis.
  1. Aon sends invoice by fax.
 
  1. Make payment to Aon by Cheque or Online Banking to the Bank Account stated in the Invoice (Note: cash payment is no longer accepted.  Forward payment transaction to Aon for their records.
 
  1. Policy Schedule delivered by email or mail after payment is received by Aon.
Download the Policy Documents from Praktis.
 

How can I get help in completing the Proposal Form?

You can refer to the Guide to Completing the Proposal Form here.

Alternatively, you can call Aon and speak to staff of the Malaysian Bar Department at:

03-2773 7059 – Dedicated MyBar Department line, or

email Aon at malaysianbar@aon.com.

I submitted my Proposal Form online but I am not able to generate my Invoice?

This could be due to your firm having notified a claim or circumstance during the past 5 years.  Your submission will be reviewed and processed within 2 working days and your Invoice will be sent to you.

If your firm has no history of any notification or claim, please call or email Aon for clarification.

I received the Policy Schedule, but I realised that I made a mistake when completing the Proposal Form. What should I do?

Write to Aon setting out the corrections to be made to the Proposal Form.  Aon will verify the corrections and issue you a corrected Policy Schedule.

A Partner or Legal Assistant left the firm in December of the current year after the Renewal premium for the following Policy Year was paid. Can I get a refund?

If a Partner or Legal Assistant left the firm prior to the inception of the Policy (ie 1 January), the Insurer will refund the premium paid for that individual. 

A Pupil was called in October of the current year. Do I have to pay premium for him if I intend to retain him?

There is no additional premium due for the current Policy Year insurance but premium will be charged for the renewal of the subsquent Policy Year's insurance.

I submitted the firm’s Renewal Proposal Form and recorded that the firm had no claims. In December, I received a claim against the firm. What should I do?

Give written notification to Aon Immediately.  It is not necessary for you to amend the Proposal Form that you have submitted.

For further information on notifying a claim, please refer to the Claims Process FAQ.

How do I purchase Top-Up Insurance?

You have an option to purchase Top-Up insurance after you have completed the PII online renewal.  This Top-Up option is quoted by the PII Scheme Insurance Broker, Aon.

Alternatively, you have the option to purchase Top-Up insurance from other insurance providers in the market.

Please note that Bar Council does not oversee indemnity insurance needs above the mandatory requirement.

Firm's PII

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